Case 08 · Many clients, one method

Every client, one inbox, no tab juggling.

Run a monitor per client, keep the feeds separate, and let the API assemble the reports you currently write by hand.

You hire him. He reads the public internet. You keep the judgement.

DeskFiled mentions · Acme

u/brandwatcher·Reddit9m
Has anyone else noticed Acme quietly changed their refund window? Nobody emailed about it.
Complaint

Most of this never enters a dashboard.

An agency watching eight brands is running eight of everything: eight logins, eight exports, eight monthly decks assembled the night before the call. The work that clients actually pay for — the judgement — gets squeezed into whatever time the copy-pasting leaves.

01
A project per client keeps the files from mixing.
02
The report is the judgement. Collecting should not eat the night before the call.
03
Scoped keys mean a client dashboard never sees another client.

Three plays

Ways to turn mentions into work.

One project per client, one key per client
Scoped API keys mean a client-facing dashboard can read one project and nothing else, without you building an access layer.
u/brandwatcher·Reddit9m
Has anyone else noticed Acme quietly changed their refund window? Nobody emailed about it.
Complaint5127
Let the agent write the first draft of the report
get_mention_analytics returns the totals and the breakdowns; the weekly_digest prompt turns them into prose you edit rather than compose.
@retail_dispatch·X35m
Three brands in this category all raised prices the same week. Someone is going to lose customers.
Uncategorized2912
Bill the research, not the collecting
Provider cost is reported per mention, so you know what a client account actually costs you before you quote a retainer.
agency_ops·LinkedIn2h
We are still copy-pasting eight brand reports. If the listening lived in one place the deck would write itself.
Feature request1.7K14

Order and method

Track the keyword.Act on the signal.

01
Open a file per client.
One project, one monitor group, one API key. The walls are the product.
#
client brand name
- X
- Reddit
- YouTube
- LinkedIn
- Threads
02
We collect across their markets.
The same five sources, the same four-hour round, labelled for that client only.
03
The week summarises.
Analytics and MCP give you totals and breakdowns instead of a spreadsheet.
- client A78
- client B64
- client C51
04
You keep the judgement.
Edit the draft. Bring the quote. Bill the thinking, not the tab-juggling.
- Draft report
- Flag for human
- Export

For the software that already reads your mail

Hand the reading to an agent.Keep the reply.

MCP and the API are on every plan, including the trial. A webhook can fire when a mention is filed. Nothing replies in your name.

Connect an agent Explore MCP & API

A letter of retainer

How Buaro keeps this brief

“I will not confuse one household with another. Each client is a separate file. That is the entire point of an office.”
— M. Buaro, Consulting listener

Keep each client in their own project.
Sweep on the same round for all of them.
Hand you a week that can be edited, not assembled from screenshots.

Plans

Ten free mentions. Then a ceiling, not a surprise.

Your first 10 mentions are free. You pay for monitors, not a pile of keywords. Hit the cap and collection pauses — it never bills overage.

Solo

$29/mo

billed monthly

One founder, one product, no noise.

3 monitors
1,000 mentions / month
X · Reddit · YouTube · LinkedIn · Threads
AI categories
Email alerts
Saved views
Analytics dashboard
REST API · MCP · webhooks
Team members

Get Solo

Questions about agency monitoring.

01Can I keep client data separate?

Yes. One project per client, and an API key is bound to a single project. A key issued for one client cannot read another, and a resource in a project the key cannot reach returns not found rather than forbidden.

02Is there a reseller or white-label plan?

Business includes multi-brand coverage and white-label for agencies. Client-facing views keep evolving — we would rather build them with an agency than guess at them.

03What does HerculeRadar monitor?

Public mentions across X, Reddit, YouTube, LinkedIn and Threads for the keywords you put in a monitor: product, brand, competitors, founder name, feature names, or the phrases your customers actually use. Active monitors are swept every four hours.

04Do people need to tag my account?

No. Matching is on the keywords you track, so a conversation can mention the product without ever tagging you.

05What counts as a mention?

A public post, reply, thread or comment that matches a tracked keyword or alias. Duplicates are collapsed so you are not reviewing the same signal twice.

06How do alerts work?

Email, Telegram or a signed webhook when a mention matches a rule you set — category, urgency, source. Nothing is auto-replied.

07Can an AI agent watch this for me?

Yes. MCP and the API are on every plan, including the trial. A webhook can fire on mention.created; the agent reads the rest through MCP with the same permissions as the dashboard.

Other files

Run every client from one method, not eight logins.

Start free

Every client, one inbox, no tab juggling.

Most of this never enters a dashboard.

Ways to turn mentions into work.

One project per client, one key per client

Let the agent write the first draft of the report

Bill the research, not the collecting

Open a file per client.

We collect across their markets.

The week summarises.

You keep the judgement.

Hand the reading to an agent.Keep the reply.

How Buaro keeps this brief

Questions about agency monitoring.

Run every client from one method, not eight logins.